Sample content workflow

 

With CEO, you will be able to create workflows to help organize your content. From assigning the story to publishing the final product, having a sensible workflow will help you keep track of it all. Below are sample workflows we recommend, but it can be changed to suit your organization.  

 

Print

Working: This is where a story lives when it first gets created either in the CEO web interface or in InCopy. It might not be completely written, fact checked, or ready for an editor to take a look. Additionally, this is where a story gets sent back to if it needs more work by a writer.

To Editor: This story has been completely written and is ready to be read by an Editor.

To Copy Editor: Here, the story gets read through with a fine-toothed comb. Facts will be double-checked, grafs will be edited and the story will get a thorough review.

Ready to Place: This status tells the designer that the story can now be placed into the layout in InDesign and an assignment can be created that contains the article, headline and other text needing to be finalized. From this point on in the workflow, Editors should open the Assignment file, not the individual Content file through the extension in InCopy.

Layout Done: Editors can now open the Assignment file to view the story in its layout. They will be able to fill in items like pull quotes, fact boxes, etc., and trim the story for length.

Ready to Publish: This story is completely done, with all of its moving parts polished and ready to be read by the world. Once a story is in this workflow stage, the page it's on can be closed and sent to the printer.

 

Web

Working:This is where a story lives where it first gets created. It might not be completely written, fact checked, or ready for an editor to take a look. Additionally, this is where a story gets sent back to if it needs more work by a reporter, another source, or needs length added. 

To Editor: This story has been completely written, fact-checked, and is ready to be edited. The editor will also make sure a headline, abstract, URL and tags are included in this story, as well as attach any necessary media. 

To Copy Editor: Here, the story gets read through by a fine-toothed comb. Facts and captions will be double-checked, graphs will be edited and the story will get a good polishing. 

To Web Editor: One more set of eyes goes over the story at this stage. A web editor should ensure all relevant hyperlinks, tweets, pull quotes and embeddable items have been properly placed. This editor makes sure the headline and abstract is attention-grabbing and makes sense for a digital audience. 

Ready to Publish: Once the story has gone through the workflow process, it is now ready to be published or scheduled to publish. 

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